The Best Personal Trainer Software for Your Business

The Best Personal Trainer Software for Your Business

If you’re serious about being a personal trainer and about building a real, lasting business, it’s time to modernize. The best, most successful trainers working today are using personal trainer software to organize information and schedules, communicate with clients, build workouts, and track progress.

Most software programs include websites and apps that both you and your clients can use to connect. This is what clients expect now, but the importance of using apps and software goes well beyond impressing clients.

The main reason to turn to software is that it will allow you to work more efficiently and effectively. You will be able to take on more clients, earn more, and help more people reach their goals sooner. But you have to find the right program first.

When and Why to Use Personal Trainer Software

Does every trainer or coach in every situation need software? Maybe, maybe not. It largely depends on your preferences, but if you are serious about building a career and your own business, you should strongly consider it.

Personal Trainer Software is Essential for Your Online Business

If you plan to start up an online coaching or training business, the right software is an absolute must. Trying to coach using just email and text messaging is like living in the Stone Age. Personal trainer software comes with all kinds of features to make virtual training a reality:

  • A branded website
  • Programmable workouts and nutrition plans
  • Instant messaging
  • Workout and progress tracking
  • Metrics analysis
  • In-app payment methods
  • Scheduling and calendars
  • Ability to set up groups
  • Automated emails and other marketing tools

Read this ISSA post to find out if online training is a good fit for you.

Manage Clients Better

The more clients you sign up for sessions the more difficult it is to manage. You have to keep track of all their information, schedules, and payments. This can be done a lot more easily, and with fewer embarrassing mistakes, if you have the right software doing it for you.

Train More Effectively

Being a more effective trainer means helping more of your clients meet their goals sooner. Hitting client goals is always the end result you want to achieve, and any good trainer can do it with or without technology.

But you can train your clients more effectively and hit more goals more quickly if you can track their progress, easily adjust workouts based on progress, update nutrition plans, and include better accountability. And you can do all this with the right software.

Save Time, Train More Clients

What all of this boils down to is that you can do more, and better, with the right tools. With a good personal trainer software package you will be more efficient, organized, and effective. That means you can train more clients in the same amount of time, or less, and earn more.

Check out this continuing education course offered by the ISSA to learn how to automate your business to run more efficiently.

Your Favorite Trainer Programs

We polled the experts—you guys, the trainers—to find out your favorite software programs for training. Maybe there are one or two here you haven’t tried yet. Based on the advice of your colleagues, these are worth a look:

PT Distinction – Multiple Tools

PT Distinction is often reviewed as one of the best software programs for trainers. Users like the fact that it allows them to save time, which means more clients or more free time, your choice. It also offers custom branding and integration to your website, so clients see your brand, not PT Distinction.

Other features include marketing resources, automation, a program builder, an exercise library, a group training function, and more.

Trainerize – For Trainers or Gyms

With Trainerize you can start free with just one client in the system to get a feel for the program. Functions include training program builders, the ability to track client progress, nutrition management, in-app payments, and in-app communications. Trainerize has programs for gyms and independent trainers.

True Coach – Personalized Coaching

With True Coach there is a real focus on individualized coaching and communication with clients. Your clients log in their workouts and you can both review and discuss, all through the app. You can create and privately store coaching videos to share as you see fit, instant message clients, and use custom metrics for analysis.

My PT Hub – Unlimited

With My PT Hub you can create and store an unlimited number of workouts and nutrition plans to share with an unlimited number of added clients. There are no additional charges for going past a certain number. Other features include an online scheduling system, the ability to accept payments, including recurring payments, instant messaging, shopping lists, and grouping functions.

Fit SW – Workout Builder

Fit SW has many of the features that other software programs have. These include instant messaging, an exercise and nutrition library, scheduling calendars, progress tracking, team accounts, automated emails, and payments. It also includes a unique workout builder that makes developing individualized programs for each client easy.

Other Personal Trainer Software Programs to Try

The above are tried and tested software programs that you and your colleagues like. But, they are not the only options. If you haven’t found something you like, try these other software packages designed just for trainers. Maybe you don’t need a comprehensive package. You can find apps and software specific to your needs, like scheduling.

One Fit Stop

This program includes scheduling calendars with waitlists and cancellation options, automated payments, and customizable reports to analyze your business metrics. It includes a customizable app for your clients to use and progress tracking. Customer service reps will help you import any data you have in an existing app or program and provide 24/7 support.


Coachific promotes an intuitive interface that is easy for both you and your clients to use. You get one simple dashboard from which you can access all the features. These include coaching programs and workouts, client tracking and check-ins, customized content, goal setting, and nutrition plans.

10 to 8

If your biggest need in software is scheduling and organization, try 10 to 8. This package includes easy booking for individuals and groups, email and text appointment reminders, online payments, and the ability to sync with other calendars. Not only will this keep you organized and save you time in bookings, but it should also reduce no-shows.

Personal trainer software could mean the difference between just getting by doing your dream job and really excelling. Take the time to learn one of these systems and you can enjoy greater success, more free time, and happier clients.

For new and seasoned trainers alike, the fastest way to boost your personal training business is with ISSA’s Online Coaching Certification. Start building a better training business today!


Featured Course

Certified Personal Trainer

The Certified Fitness Trainer program is designed to equip graduates with the practical day-to-day skills necessary, as well as the theoretical knowledge needed to excel as a personal trainer serving the general public. Along with the necessary exercise science foundation, the distance education program covers client assessment, program design, basic nutrition, and sports medicine along with business and marketing skills.

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